Advisement Report Questions

 

 

What is the Advisement Report?

The Advisement Report is a tool that helps students, advisors, and deans to review student progress through the curriculum and to develop an academic plan that facilitates the pursuit of students' individual interests and goals. The Report is also one of the mechanisms used by the academic deans and departments to clear students for graduation.  <Back>

How is the Advisement Report different from my transcript?

Your transcript is a certified academic document that bears the University seal and is issued only by the Registrar’s Office. It is proof of your matriculation and graduation from Duke University, and provides an accurate record of all course registrations and grades.  The Advisement Report is a document internal to Duke and should be used only with your dean and advisor.  <Back>

What information does the Advisement Report provide?

The Advisement Report summarizes a student’s progress in meeting these Trinity College Program requirements:

[For information on graduation requirements see Graduation Requirements]

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How can I print my Advisement Report?

Click on the words "Print Version", which appear in the upper-right corner of your on-line Advisement Report. This opens up a formatted copy in Adobe Acrobat.  The Report usually is about 1-2 pages long, depending on the number of courses on your record.  The printed version should be easier for you to read and use.  <Back>

How do I read my Advisement Report?

When a requirement is unsatisfied, the requirement heading appears in bold, black letters followed by the message,  “Requirement Not Satisfied” (in red on the on-line version of the Advisement Report.) The Report also shows the total number of course credits needed to fulfill the requirement and the number of course credits still needed to graduate.  <Back>

How are courses selected for placement among the various requirements?

The Advisement Report assigns courses to requirements in chronological order in most instances. Only the minimum numbers of courses needed to fulfill a requirement are listed.   <Back>

Courses coded with two Areas of Knowledge designations can only be used toward one Area. How are such courses assigned to that one Area?

Courses with multiple Areas of Knowledge designations are assigned via “best fit" by a computer program. Courses appear on your report in the first applicable requirement listed.  As more courses are taken, the Advisement Report re-assigns them according to the best fit.

For example:

Jill has completed 1 ALP course in English and 1 CZ History course. During the fall semester, she registers for ARTHIST 69D, which is coded both ALP and CZ. Because she needs a course in each of the two Areas and there is not enough information available to determine best placement, the AR program assigns ARTHIST 69D to the ALP area. Her Advisement Report now reflects that she has 1 CZ and 2 ALP courses counting toward her Areas of Knowledge requirement, but also indicates that ARTHIST 69D carries the CZ, as well as the ALP, code. In the spring, Jill enrolls in another English course with a single ALP designation. When she generates her Report, she sees that she now has 2 English courses in the ALP area, and ARTHIST 69D and the 1 History course in the CZ area.

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If a course carries more than one Areas of Knowledge code, can I switch the Areas of Knowledge requirement it fulfills?

It is not necessary to assign courses to Areas. Every time the Report is generated, it re-evaluates the courses and requirements, moving double-coded courses from one Area to another using a "best fit" approach. The Advisement Report also indicates the different Areas carried by double-coded courses.   <Back>

I took a course with three Modes of Inquiry codes.  Will all these codes count toward the curriculum requirements? 

Yes. Courses can have up to three Modes of Inquiry codes, and all can be used to fulfill curricular requirements. However, if you have completed a Mode of Inquiry (such as Science, Technology, and Society requiring two course credits) and take a third course with that coding, it does not show up on your Advisement Report as having fulfilled the Mode of Inquiry requirement. Only the minimum number of courses needed to satisfy a requirement is listed.  <Back>

The Quantitative Studies (QS) requirement of the Areas of Knowledge is not the same for all students. How do I know which rules pertain to me?

The Quantitative Studies requirement differs for students according to the term during which they started at Duke. Students who matriculated at Duke prior to summer 2004 may satisfy the QS area in one of two ways: either by successfully completing one course coded QID and one course coded M, or by completing the same QS requirement as students who matriculated during or after the summer of 2004. Students who matriculated during the summer of 2004 or later must satisfy the QS area by successfully completing two courses that are coded QS. The QS requisites that are appropriate for your particular start term are located under the Quantitative Studies section under Areas of Knowledge on the Advisement Report.  <Back>

How are Advanced Placement (AP), International Placement Credit (IPC) and Pre-Matriculation Credit (PMC) listed on the Report?

If you have received Duke credit for AP or college-level courses completed while in high school, the equivalent courses are listed in the section “Chronological History of Courses.”  Your AP and IPC courses are listed under the subheading “Test Credit.” Pre-Matriculation Credit courses are listed under the heading “Pre-Matriculation Transfer Credit.”

[For more information on pre-matriculation credit policies see Credit Limitations]

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How are post-matriculation transfer credits listed on the report?

Once recorded by the Registrar's Office, transfer credits are listed in chronological order under “Chronological History of Courses.”

[For more information on the transfer credit policies see the Transfer Credit web page]

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Does the Advisement Report show progress towards completing my major, minor, or certificate?

At this time, the Advisement Report does not indicate progress toward the major, minor, or certificate. What it does show is the following: If you are an Economics major, for example, all courses that have the prefix ECON are displayed as well as courses cross-listed with ECON courses in the Bulletin — not just in ACES.

Trinity College does intend to develop this aspect of the Advisement Report but is still at the beginning stages of working toward this goal.  <Back>